Evolution
Late Eighties
- Induction of Mini Computers at Units & HO
- Introduction of PC-AT & XTs in HO, Marketing & Units
- Few stand alone business applications
Evolution
New Thrusts after 1993
-
A fresh strategy for penetration of ICT
- Office automation/ document management
- Training and insistence on use of computers by employees in all functional lines
- Amongst the first organizations to have been provided messaging (email) facility by National Informatics Centre (NIC) in 1992-93.
- Introduction of Local Area Networks (LAN) in Units, HO, MKCO and zonal marketing offices
Evolution
Late Nineties
- LANs integrated with WAN based on VSATs covering HO/MKCO, Units & Zonal Offices
- Deployment of online applications
- Email facility at individual workstations
- Introduction of Video Conferencing facility between senior executives at HO, Plants & Zonal Offices.
- Amongst the first few to launch a comprehensive website in India in 1996.
Evolution
Present Status
- LANs in all State/Area Offices.
- IFFCO’s own Wide Area Network based on leased lines/ISDN links covering all offices upto Area Offices.
- Corporate Resource Centre at Saket, New Delhi.
- Integrated Enterprisewide Applications.
Major Achievements
- Ability to close accounts within days of completion of financial year. Accounts for 2003-04 closed on 5th April, 2004.
- First to introduce e-procurement using digital signatures in Corporate India
- Expansion/ Diversifications handled through reduced manpower-facilitated by computers and communications to a great extent.
Major Achievements
- PC to employee ratio - 1:1 in HO & Marketing Offices; Plants as per functional needs. Necessary training imparted.
- Amongst the first to have introduced email facility in 1993 between HO & Plants. Over 2000 email accounts in operation. Senior Management can access their corporate email from anywhere in the world.
- Participation through Video Conferencing in 26th AGM during 1999-00.
- Deployment of integrated enterprise wide applications.
- Amongst the first organizations in the country to adopt Oracle & Lotus Notes.
- Reliance on in-house expertise – often consulted by other organizations.
Initiatives to extend benefits of ICT to cooperatives & farmers covering 16 states in local languages.
Free multilingual email facility exclusively for cooperatives.
Well laid out IT policy & plans
Tools & Technologies
- Selection of Tools & Technologies after rigorous evaluation
- Standardization in the entire organization
- RISC / Intel based Unix Database Servers
- Intel based desktops / application servers
- FTDMA VSAT, Leased Line, ISDN / PSTN based WAN with CISCO products for networking and security.
- Oracle for business application
- Lotus Domino for email and groupware applications
- Microsoft Office for office automation
Benefits of Enterprisewide Applications
- Centralized development/ Maintenance - optimum utilization of resources.
- Standardization of Practices/ Codes & technology
- Implementation of Policy changes at all locations simultaneously
- Elimination of duplicate work, as data is captured at first entry point resulting in time saving and minimal chances of mistake
- Integration with other applications.
- Consolidation of information & MIS for decision making.
- Reduction in paper movement – a move towards concept of paperless office.
Human Resource Management System (HRMS)
Modules Integration
Management Information System
Comprehensive module to provide instant access to latest information for decision making by Top / Middle Management.
Employee Information System
Empowers employees to access their personal information online
Financial Management System
- Financial Books
- Assets Accounting/ Monitoring
- Budget Accounting
- Inventory Accounting
- Bills Payable
- Accounts Consolidation
e-Procurement
(https://www.iffcoindia.com)
Web based e-procurement system for placement of tenders and receiving bids (Technical & Priced)
E-mail alerts and SMS messages to vendors
Opening and evaluation of bids in a secured & legal environment using Public Key Infrastructure (PKI), encryption & digital certificates
First corporate in India to implement e-procurement system
Wide media coverage
Twenty five tenders processed since July 2004
Integrated Marketing Information System
Field Officers Vikas System
- Captures all details of Rake handling, Road Receipts, Release orders, Lifting certificates, Remittances, Inter warehouse transfers, Loss/Gains due to physical verification & standardization.
- Transfer of above data to State Office for consolidation.
Inventory Management
- Monitoring of warehouse wise inventory of Plantwise products/ Imported Fertilisers & empty bags.
- Monitoring of FSCwise inventory of seeds, chemicals & fertilisers.
Integrated Marketing Information System
Sales and Debtors System
- Invoicing, Sales Analysis, Journal, Sales Tax, Subsidy, Party ledger, Debtors Accounting.
Remittances System
- Agency wise/Party wise/District wise receipts, and Bank wise deposits.
Promotional Activities Monitoring System
- FO wise and month wise planning & achievements.
- Consolidation at SO/MKCO.
Storage, Handling and Transportation Bill System
- • Verification & payment of Storage, Handling and Transportation bills vis a vis contracts.
Integrated Marketing Information System
Despatch Information System
- Email alert with dispatch details to concerned Area Manager and Field Officer on releasing a Rake or Truck from plant.
- Material receipt intimation to Plants.
Shares Accounting System
- Maintain Member Societies’ database.
- Agenda preparation for Board Approval
- Share Certificates Allotment & Printing
- Statewise / Denominationwise Share Capital
- State/ Area/ District wise Capital
- Dividend Calculation & Payment
Cooperative Relation Management System
- Maintain Delegates database.
- Computerization of information required for Elections
- Integration with Shares Accounting System
- Registration No. generation for the Delegates
- Generation & Allotment of Registration Counter for the Delegates
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